Introduction

You can set Redax preferences for:

  • Redax boxes
  • Redactions
  • Processing options

Defining Redax Box Preferences

Redax provides two special types of annotations for marking up information to be redacted:

Redax box — Marks specific pieces of information for redaction, such as an image, part of an image, or a segment of text, as shown in the figure below:

Find Using List Editor

Full-Page tag — Marks an entire page for redaction, as shown in the figure below:

Sample Full-Page Tag

Redax box preferences define default properties of Redax boxes and Full-Page tags. The following instructions explain how to define Redax box preferences for:

  • All Redax boxes and Full-Page tags you create from now on in any documents that are open, as well as documents that you open in the future
  • All existing Redax boxes and Full-Page tags in the current, or active document, plus all Redax boxes and Full-Page tags you create from now on

Note: You can always change the properties of an individual Redax box or Full-Page tag. See Changing Redax Box Properties for information.

To define Redax box preferences

  1. If you want to apply the preferences to existing Redax boxes and Full-Page tags in a particular document, open it and make sure it is the current, or active, document.
  2. Select Redax > Redax Preferences > Redax Box Preferences.

    The Redax Box Preferences dialog box appears.

    Redax Preferences Dialog Box, Redax Box Tab


  3. Change the Redax box properties as desired. The following table describes the properties in detail:
    Property Description
    Author The name of the author to be associated with Redax boxes and Full-Page tags.
    Category A redaction classification to be associated with Redax boxes and Full-Page tags. For example, you might have one category of markup to be used when redacting for local law enforcement agencies and another category to be used when redacting for the general public.
    Exemption A default exemption code assigned to Full-Page tags and to Redax boxes that are manually drawn or applied to any of the following: all bracketed text, all text areas, all image areas, and all path areas. Leave this field blank if you do not want to use a default exemption code.

    Note: The exemption code is the only property that will be visible in the final redacted document.
    Note A note to be associated with Redax boxes and Full-Page tags. This is useful in workgroup environments.
    Box Color The border color of Redax boxes. If more than one person is working on the document, using different box colors is a useful way to keep track of each individual’s markup. To select another color, click in the colored box. In the Color selector that appears, select a color and then click OK.

    Note: This option applies to Redax boxes only; it does not apply to Full-Page tags.

To apply the properties to all Redax boxes and Full-Page tags you create from now on—in any documents that are open, as well as documents that you open in the future—click OK. Your preferences are saved, and the Redax Box Preferences dialog box closes. The properties you defined will be used until you change them.

To apply the properties to all existing Redax boxes and Full-Page tags in the current, or active, document, plus all Redax boxes and Full-Page tags you create from now on, do the following:

  1. Click Apply Changes to Current Document. The Change All Redax Boxes dialog box appears:

    Change All Redax Boxes Dialog Box


  2. Check the properties you want to apply to all applicable Redax markup in the current document.

    Important! If Exemption is checked, all existing exemption codes in Redax boxes will be replaced with the default exemption code. You should only check Exemption if you wish to have all Redax boxes use the same exemption code.

  3. Click OK.
  4. Click OK again. Your preferences are saved, and the Redax Box Preferences dialog box closes. The properties you defined will be applied to all Redax boxes and Full-Page tags you create from now on, until you change them again.

Defining Redaction Preferences

Redaction preferences determine the appearance of redacted areas in a document. When you define redaction preferences, they are applied to all subsequent redactions, regardless of whether the document being redacted is currently open or closed.

To define redaction preferences:

  1. Select Redax > Redax Preferences > Redaction Preferences

    Note: It does not matter whether or not any documents are open.

  2. The current redaction preferences are displayed as shown in the figure below.

    Redaction Preferences dialog


  3. Change the redaction preferences as desired. The following table describes the redaction preferences.

    Note: Except Font Size, the preferences in this dialog do not apply to Full-Page tags.


    Type Preference Description
    Redaction Area Fill Color The interior color of redacted areas. To select another color, click in the Fill Color box. In the Color selector that appears, select a color and then click OK.
    Transparency The degree of transparency of the fill color. To decrease transparency, move the slider left. To increase transparency, move the slider right. The minimum transparency level is 25% (mid-way between completely opaque and completely transparent), and the maximum transparency level is 100% (completely transparent).
    Frame Color The border color of redacted areas. To select another color, click in the Frame Color box. In the Color selector that appears, select a color and then click OK.
    Transparency The degree of transparency of the frame color. To decrease transparency, move the slider left. To increase transparency, move the slider right. The minimum transparency level is 25% (midway between completely opaque and completely transparent), and the maximum transparency level is 100% (completely transparent).
    Exemption Code Position Exemption code is located at the top-left of the redacted area, centered in the redacted area, at the bottom-left of the redacted area, or at the bottom of the page.

    Note: On fully redacted pages, the exemption code is placed on the top-left of the page.
    Word Wrap Exemption Code Select this option to word-wrap the exemption code string if it exceeds the width of the redacted area.

    Note: When this option is selected the position will default to top-left. On fully redacted pages, exemption codes strings that exceed the page margins wrap.
    Clip Exemption Code to Rectangle Select this option to truncate the exemption code string if it exceeds the width of the redacted area.
    Entire Exemption Code on One Line Select this option to place the entire exemption code string on one line, even if it exceeds the width of the redacted area. If you select this option and your exemption code is longer than the redacted area, your exemption code may overflow onto other areas on the page.
    Text Color The color of the exemption code text in the redacted area. To select another color, click in the colored box. In the Color selector that appears, select a color and then click OK.

    Note: On Full-Page tags, the text color is black.
    Font Size The size of the exemption code text in the redacted area.

    Note: This option applies to Full-Page tags, as well as redacted image and text areas.
  4. When you are finished defining redaction preferences, click OK. Your preferences are saved, and the Redaction Preferences dialog box closes.

    The redaction preferences you defined will be applied every time you redact a document until you change them again.

Defining Processing Option Preferences

Processing options let you customize the way Redax processes information during markup, redaction, and export (template creation) operations. When you define processing options, they are applied to all subsequent processes of the applicable types, regardless of whether the document being processed is currently open or closed.

To define processing option preferences:

  1. Select Redax > Redax Preferences > Redax Options

    Note: It does not matter whether or not any documents are open.

  2. The current processing option preferences are displayed.

    Redax Preferences Dialog Box, Options Tab


  3. Change the processing option preferences as desired. The following table describes the processing option preferences:
    Type Preference Description
    Markup Remove Brackets when Finding Bracketed Text Check to remove brackets when redacting bracketed text. Clear the check mark to keep the brackets.
    Redaction Preserve Bookmarks Check to keep all bookmarks from the original file following redaction. Clear the check mark to remove all bookmarks.
    Remove Redax Boxes after Redaction Check to remove Redax boxes from the redacted file. Clear the check mark to preserve the Redax boxes.

    Note: This option is checked by default.
    Allow Redaction without Exemption Check to allow redaction of information in Redax boxes that do not have any exemption codes. Clear the check mark to prevent redaction of information in Redax boxes that do not have any exemption codes.

    Note: This option is checked by default.
    Condense Fully Redacted Pages Check to collapse consecutive, fully redacted pages into a single page. Clear the check mark to retain each fully redacted page as a separate page.

    Note: This option is checked by default.
  4. When you are finished defining processing option preferences, click OK. Your preferences are saved, and the Redax Option Preferences dialog box closes.

    The processing option preferences you defined will be applied every time you perform the applicable process, until you change them again.