Introduction

It’s a good idea to review the Redax markup in a document before you redact it. This chapter explains how.

Checking Your Markup

Redax provides a number of options to make it easier for you to check the Redax markup in your document. The following sections explain how to:

  • Quickly move to pages that contain Redax markup
  • Display exemption codes as tool tips
  • Create a report that catalogs each Redax box and Full-Page tag in the document
  • Print your document with Redax boxes and Full-Page tags

Moving to pages that contain Redax markup

You can easily move to pages that contain Redax boxes or Full-Page tags. To move to a page that contains one or more Redax boxes and Full-Page tags, do one of the following:

To display the next page that contains a Redax box or Full-Page tag:

Select Redax > Next Page, or click the Next Page button in the Redax toolbar. (Redax Tools explains how to access the Next Page button.)

To display the previous page that contains a Redax box or Full-Page tag:

Select Redax > Previous Page, or click the Previous Page button in the Redax toolbar.

Displaying exemption codes as tool tips

In Acrobat, you can display the exemption codes in a Redax box or Full-Page tag as a tool tip. First, make sure Tool Tips are active by selecting Redax > Show/Hide > Tool Tips. To display an exemption code as a tool tip, move the pointer over the markup area. To hide the tool tip, move the pointer away from the markup area.

Creating a Redax report

A Redax report is a text file that catalogs each Redax box and Full-Page tag in the document. The file is tab delimited, so you can import it into a spreadsheet or other software for easier analysis or processing. The report can be saved to a file, or displayed in a window. The report contains the following information for each Redax box and Full-Page tag:

  • Page number on which the markup is located
  • Type of Redax markup: Either Page for a Full-Page tag or Box for a Redax box
  • The date and time the markup was created
  • Category assigned to the markup
  • Exemption code(s) assigned to the markup
  • Author assigned to the markup
  • Any note associated with the markup
  • Box coordinates if the Type is Box (Top, Left, Bottom, Right)

The Redax report can be created any time in the redaction process—before or after you redact the document—as long as the document contains Redax boxes or Full-Page tags.

To create a Redax report saved as a file

  1. Select Redax > Reports > Redax Report To File.

    A file selection dialog box is displayed.

  2. Specify a name and location for the report.

  3. Click Save.

  4. Open the report in a text editor (for example, Notepad). The figure below shows typical output from a Redax report.

    Typical Redax Report

To create a Redax report in a window

If you select Redax > Reports > Redax Report To Window, the menu will open a window which contains information on all Redax boxes and Full-Page tags that are in the open document. This is useful because the report items in the window are hyper-linked to the Redax boxes and Full-Page tags in the document. You can click on any item in the list and be taken directly to the Redax box or Full-Page tag to review it.

  1. Select Redax > Reports > Redax Report To Window.

    Shortcut: Click the Display Redax Report button on the Tool Bar. (Redax Tools explains how to access the Properties button.)

  2. A window will open with the report information displayed:

    Redax report windowRedax report window - expanded


  3. The report items in the window are hyper-linked to the Redax boxes and Full-Page tags in the document. You can click on any item in the list and be taken directly to the Redax box or Full-Page tag to review it.

    Report Window List Item Linked to Redax Box

Printing a document with Redax markup

If you prefer to review paper documents, you can print Redax boxes and Full-Page tags with your document.

To print a document with Redax markup:

  1. Select File > Print. The Print dialog box opens.

  2. Select a printer.

  3. To make sure the Redax boxes and Full-Page tags print, under Comments and Forms, select Document and Markups. (Acrobat 7.x through Acrobat XI)

  4. Select other print options, if you wish.

  5. Click OK to send the document to the printer.

Modifying Your Markup

You can work with Redax markup in a variety of ways:

  • Change Redax box properties
  • Move or resize Redax markup
  • Delete Redax markup
  • Add, change or delete exemption codes
  • Undo or redo a Redax box

Changing Redax box properties

The following instructions explain how to change the properties of an individual Redax box or Full-Page tag.

Note: If you want to change preferences for all existing Redax boxes and Full-Page tags in the document, or all Redax boxes and Full-Page tags you create from now on, see Defining Redax Box Preferences.

To change the properties of an individual Redax box or Full-Page tag

  1. Double-click inside the Redax box or Full-Page tag for which you want to change properties.

    Shortcut: For Redax boxes, click the Properties button to highlight it. Then click the Redax box. (Redax Tools explains how to access the Properties button.)

    The Redax Box Properties opens. The first figure below shows a sample of a Redax box dialog. The second figure below shows a sample of a Full-Page tag dialog. Note that the second figure does not include the box color option. That is because a Full-Page tag does not have this property.

    Redax Box Properties Dialog, Redax BoxRedax Box Properties Dialog Box, Full-Page


  2. Change the Redax box properties as desired (see the table below).

    Property Description
    Author The name of the author to be associated with Redax boxes and Full-Page tags.
    Category A redaction classification to be associated with Redax boxes and Full-Page tags. For example, you might have one category of markup to be used when redacting for local law enforcement agencies and another category to be used when redacting for the general public.
    Exemption A default exemption code assigned to Full-Page tags and to Redax boxes that are manually drawn or applied to any of the following: all bracketed text, all text areas, all image areas and all path areas. Leave this field blank if you do not want to use a default exemption code.

    Note: The exemption code is the only property that will be visible in the final redacted document.
    Note A note to be associated with Redax boxes and Full-Page tags. This is useful in work group environments.
    Box Color The border color of Redax boxes. If more than one person is working on the document, using different box colors is a useful way to keep track of each individual’s markup. To select another color, click in the colored box. In the Color selector that appears, select a color and then click OK.

    Note: This option applies to Redax boxes only; it does not apply to Full-Page tags

  3. Click OK. The changes are applied and the Redax Box Properties dialog box closes.

Moving or resizing Redax markup

If a Redax box does not adequately cover the area you want to redact or covers too much, you can move it or resize it. You can also move and resize Full-Page tags, but your changes will have no effect on redaction. A Full-Page tag always redacts the entire page on which it is located, regardless of its position or size.

To move a Redax box or Full-Page tagThe Redax box moving pointerFull-Page tag move pointer

  1. Move the pointer inside of the Redax box or Full-Page tag.

  2. When the pointer changes drag to move the Redax box or Full-Page tag.

To change the size of a Redax box or Full-Page tag

  1. Click inside of the Redax box or Full-Page tag.

  2. Selection handles appear at the corners. You can drag the corners of the box or tag in the direction you want to resize it.

Deleting Redax markup

You can always delete a Redax box or Full-Page tag if the markup is inappropriate.

To delete a Redax box or Full-Page tag

  1. Click inside the Redax box or Full-Page tag you want to delete. Selection handles appear at the corners.

  2. Do one of the following:

    • Press the Delete key.
    • Select Edit > Delete.

    • Right click on the Redax box or Full-Page tag and select Delete.

  3. Click OK to delete the Redax markup or click Cancel to keep it.

    Note: To delete all Redax boxes in the document, select Redax > Remove All Redax Boxes.

Adding, changing or deleting an exemption code

Depending on your settings and the way you marked up your document, the Redax boxes and Full-Page tags in the document may have one or more exemption codes, or none at all. You can add, change or delete exemption codes.

To add one or more exemption codes

  1. Click inside the Redax box or Full-Page tag to which you want to add an exemption code. Selection handles appear at the corners of the Redax box.

  2. Click the palette item for the exemption code or reason you want to add.

    Note: If the exemption code palette you want to use is not visible, select Redax > Show/Hide, and then check the palette name or select Display All Palettes.

    The new exemption code is added.

    Adding Exemption Codes

    Note: If you want to add a custom exemption code that isn’t on a palette, follow the instructions for changing or deleting an exemption code, below.

To change or delete an exemption code

  1. Double-click the Redax box or Full-Page tag for which you want to change or delete an exemption code. The Redax Box Properties dialog box is displayed.

    Changing or Deleting an Exemption Code


  2. In the Exemption box, change or delete one or more exemption codes. (You can also add exemption codes, if you wish.)

    Note: Multiple exemption codes must be separated by commas.

  3. Click OK to save your changes and exit the Redax Properties dialog box.

Undoing or redoing a Redax box

You can undo the last Redax box that was drawn with the Draw Box tool. If you subsequently change your mind following an undo operation, you can redo the Redax box.

To undo a Redax box:

Click Edit > Undo Redax Box.

To redo a Redax box:

Click Edit > Redo Redax Box.