Introduction

Four Redax markup methods let you apply Acrobat markup (Highlights, Cross Outs (Strikethroughs), Underlines and Acrobat redaction markup) to your document. After you apply the Acrobat markup, you can either convert it to Redax markup or redact it directly. The following sections explain how to apply, check and convert the Acrobat markup:

• Marking text with Acrobat highlighting tools
• Checking Acrobat markup
• Converting Acrobat markup to Redax markup

For information about redacting Acrobat markup directly, see Redacting Acrobat Markup.

Marking text with Acrobat Highlighting tools

Use this markup method to manually mark text in your document using any of the Acrobat highlighting tools (Highlight, Cross Out (Strikethrough), Underline, Redaction).

You can use different highlighting tools to represent different exemption codes. Or, if you don’t normally use exemption codes but work in a group environment, each author can use a different tool. Later, when the Acrobat markup is converted to Redax markup or redacted, an exemption code or author ID can be assigned based on the Acrobat markup type.

To apply Acrobat markup using Acrobat highlighting tools:

1. Click the highlighting tool you want to use the Highlight, Cross Out (Strikethrough) or Underline tool:

   If the Highlighting Toolbar isn’t visible, display it:

   • In Acrobat 7, select Tools > Commenting > Show Highlighting Toolbar.
   • In Acrobat 8 & 9, select View > Toolbars > Comment & Markup. Highlighting tools are on this toolbar.

   • In Acrobat X & XI, select the Comment Pane on right side of screen > Annotations. You can also select View > Comment > Annotations.

2. Drag to select the text you want to mark.

   The selected text is marked.

3. Repeat steps 1–2 until you are finished marking text.

4. Select File > Save to save the Acrobat markup.

5. Check your markup. For instructions, see Checking Acrobat Markup.

6. Either convert your Acrobat markup to Redax boxes or redact it directly.

   • For instructions on converting Acrobat markup to Redax boxes, see Converting Acrobat Markup to Redax Markup.
   • For instructions on redacting Acrobat markup directly, see Redacting Acrobat Markup.

Checking Acrobat markup

Before you convert the Acrobat markup to Redax boxes or redact it, you should review it. The following section explains how to check your markup using the Comments List in Acrobat.

Checking Acrobat markup in the comments list

The Acrobat Comments List displays all of the Acrobat markup in a document plus other comments, such as notes, stamps and text edits. You can quickly review all of the markup in your document from the Comments List.

To check Acrobat markup using the Comments List:

1. • Acrobat 7, select View > Navigation Tabs > Comments.
   • Acrobat 8 & 9, select View > Navigation Panel > Comments.

   • Acrobat X, select View > Comment > Annotations. In the side bar, select Comments List. You can also select Comment on the right side of the screen and then select Comments List.The figure below shows how Comments appear in Acrobat 7, 8 & 9.

   

   In Acrobat X, comments appear on the right side of the screen.

   

2. Use the scroll bars or the Next and Previous buttons to quickly move through the Comments List.

3. For each entry in the list:

   • Click anywhere in the row to highlight the corresponding text markup in the document.
   • Review the highlighted text. If the highlighted text should not be redacted, you can remove the markup by pressing the Delete key.

For additional information about the Comments List, see the Acrobat help.

Converting Acrobat markup to Redax markup

After you apply Acrobat markup to a document and check it for accuracy, as described in the previous sections, you can either convert the Acrobat markup to Redax markup or redact it directly. Converting the Acrobat markup to Redax markup is generally the best course of action if you are using other markup methods that apply to Redax markup.

The following section explains how to convert Acrobat markup to Redax markup. For information about redacting Acrobat markup directly, see Redacting Acrobat Markup.

1. Select Redax > Convert Markup. The Convert Markup dialog box appears (see the figure below).

   

2. Select one or more of the following markup types to convert: Highlight, Cross Out (Strikethrough), Underline or Acrobat Redaction markup.

3. (Optional) Assign an exemption code to each type of markup you are converting.

   This exemption code is added to any existing exemption codes, such as those assigned with a redaction list or defined in your Redax Box Preferences. See Defining Redax Box Preferences. It does not replace existing exemption codes.

4. Choose an option to execute by clicking the small circle to the left of the option. For this example, we will select “Convert Markup to Redax Boxes”.Convert Markup to Redax Boxes – Redax draws boxes around the Acrobat markup types you selected and inserts any exemption codes that you specified (see the figure below).

   

5. Select File > Save to save the marked up file prior to redaction.

6. In the dialog, you can choose Redact Markup to redact just Acrobat markups.

   Note: No Redax boxes in the document will be redacted.

   You can also select Redact Redax Boxes and Markup to redact all Redax boxes as well as Acrobat markups.

7. Click OK.