The first step in any redaction project is to set your Redax preferences. Three different types of preferences define default settings for:
- The appearance and properties of Redax boxes, which are used to mark up information to be redacted
- The appearance of redacted areas in a document
- The way Redax performs the redaction and other related processes
A Redax box is a special type of annotation that you place around images and text to let Redax know what you want to redact. For example, this Redax box marks part of an image for redaction.
And this Redax box marks a paragraph for redaction.
In the following exercise, you will define preferences for the Redax boxes you create.
- Select Redax > Redax Preferences > Redax Box Preferences.The Redax Box Preferences dialog box opens.
- In the Author box, enter your name.Your name will not appear when in Redax boxes, nor will it appear in the redacted document, but you will see it when you display the properties of a Redax box.
- Make sure the Category and Exemption boxes are blank.
- In the Note box, enter the following to indicate the purpose of this project: “Tutorial with Sample.pdf”As with the author name, the note will not appear in Redax boxes, nor will it appear in the redacted document, but you will see it when you display the properties of a Redax box.
- Change the Box Color to red, as follows:
- Click in the Box Color rectangle. The Color selector is displayed.
- Click the red box in the first column of the second row
- Click OK. The Color selector closes and the Box Color is set to red. Redax boxes will be drawn in this color.
- Click OK. Your Redax box preferences are saved and the Redax Box Preferences dialog box closes.
- Select Redax > Redax Preferences > Redaction Preferences.The Redaction Preferences dialog box opens.
- Change the Fill Color to green, as follows:
- Click in the Fill Color rectangle. The Color selector is displayed.
- Click the green box in the fourth column of the fourth row.
- Click OK.
- Move the Transparency slider next to the Fill Color rectangle to 75%. This will make the redacted areas dark enough to find, but light enough to see through to confirm that the information marked for redaction has been deleted.
- Change the Frame Color to the same green you used for the Fill Color.
- Move the Transparency slider next to the Frame Color rectangle to 50%. This will create a darker border around the redacted areas, making it easier to see where the edges are.
- Select the following Exemption Code options:
- Position: Center
- Entire Exemption Code on One Line
- Text Color: Black
- Font Size: 8 pt
- Click OK. Your redaction preferences are saved and the Redax Preferences dialog box closes.
- Select Redax > Redax Preferences > Redax Options.The Redax Option Preferences dialog box opens.
- Make sure the Allow redaction without exemption box is checked. If it is not checked, your Redax boxes will not redact unless an exemption code is assigned to the box.
exemption code. A word, phrase or group of characters that indicates the reason an area of the document is to be redacted.
- Leave the remaining options as they are. (If yours are different from the ones shown above, you do not need to change them. They are not required for this tutorial.)
- Click OK. Your Redax option preferences are saved and the Redax Options dialog box closes.
Redaction preferences define the appearance of redacted areas and exemption codes following redaction. In the following exercise, you will define your redaction preferences.
Processing option preferences specify actions you want Redax to take when it processes your document. In the following exercise, you will define your processing option preferences.
Congratulations! You are finished setting preferences for this project.
In the exercises in this chapter, you set your Redax preferences for this project:
- You defined a default author and note.
- You set the color of redaction areas and defined your exemption code preferences.
- You checked Preferences to be sure that you can redact without an exemption code.
Before you set preferences for your own projects, you should become familiar with all of the settings for the three Redax Preferences dialog boxes. These setting are described in detail in Setting Up for Redaction in the Redax User Guide.