Redaction: The Final Phase

When you are satisfied with the markup in your document, you are ready to redact it. In the following sections, you will redact MySample.pdf, and then remove any annotations that might be in the document to ensure that all sensitive information is deleted.

Performing the Redaction

Redacting a document is a simple and straightforward process.

  1. In Acrobat, open MySample.pdf.

  2. Select Redax > Redact Document.

    The text and images you marked up are removed, and a new, redacted document is created without them. The redacted document, r_MySample.pdf, appears in a new window.

  3. Examine the redacted document.

    Text that was marked for redaction is replaced with a colored box, according to the Redax box preferences you set. In the example, the redacted areas are green, and exemption codes are black and centered in the areas, as defined in your Redaction preferences.

    Redacted text areas

    The burglar has been removed from the bitmap image on page 3:

    Redacted bitmap image

    The entire pie chart on page 18 has been deleted.

    Redacted vector image

  4. Select File > Save to save the redacted document.
    The Save As dialog box is displayed.

  5. Accept the default values and click Save.

    The redacted document is saved as r_MySample.pdf and placed in the directory where MySample.pdf file resides.

Removing All Annotations

Before you distribute your document, you should take the extra precaution of removing all annotations to delete any notes or comments that might contain confidential information. Removing annotations also deletes all Redax boxes if you have chosen to leave them in the document.

Note: By default Redax boxes are removed when the document is redacted.

If the Redax boxes are not removed during redaction, take the following steps to remove them.

  1. Accept the default values and click Save.

    The redacted document is saved as r_MySample.pdf and placed in the directory where MySample.pdf file resides.

  2. Click OK.

    Redax deletes all annotations from the document.

    Annotations (Redax boxes) before and after being removed

  3. Select File > Save As.

  4. Select a directory location for the file.

  5. Give the file a new name: r_Final_MySample.pdf.

  6. Click Save.

    The document is ready for distribution.

Congratulations! You have completed a basic redaction.

What You Learned: A Summary

In this section, you redacted the marked up sample document to produce a new, redacted file called r_MySample.pdf. In that file, you saw what redacted text and images look like. To prepare the redacted file for distribution, you removed all annotations, including the Redax boxes inserted during markup, and saved the document under a new name, r_Final_MySample.pdf.

What Else You Need to Know

There is one more redaction method you should be aware of, and that is the redaction of Acrobat markup (Highlights, Underlines, Cross Outs/Strikethroughs). You can redact the Acrobat markups directly instead of converting first to Redax boxes.

When you redact your own documents, you should check them carefully to ensure that everything you wanted to redact was redacted. To check text redactions, you can export the text from the original document and the redacted document, and then compare the results.

These topics are discussed in Redacting Your Document in the Redax User Guide.


  1. Does the redacted document contain any of the text or images you marked up for redaction?
  2. Why should you remove annotations from a redacted document before you distribute it?